Dispatch • Back Office • Carrier Resources • Compliance Support
The DispatchHQ Carrier Verification Report helps carriers, dispatchers, safety teams, and back-office staff review public carrier data in a simple, practical, and coaching-focused way.
Higher scores generally indicate a stronger public profile. Lower scores mean more direct verification, paperwork review, and caution are needed.
Use the report from top to bottom. Do not rely on one number alone. The safest decision comes from reading the score, authority, insurance, safety, violation history, and coaching guidance together.
Check legal name, DBA, USDOT, MC / docket number, city, state, phone, email, physical address, and mailing address. Make sure the carrier or broker matches the paperwork you received.
Look for active USDOT status, operating authority, common authority, contract authority, broker authority, and any not authorized, pending, inactive, revoked, or unclear status.
Review BIPD, cargo, insurance-on-file indicators, and policy-level insurance filings where available. If insurance is unclear, verify directly before booking or sending paperwork.
Review inspections, violations, OOS violations, crash indicators, BASIC categories, severity weight, time weight, and vehicle OOS rate.
Use the violation coaching cards to understand what happened, how severe it is, when it may fall off, and what corrective action should be taken.
Use the report as a screening aid only. Final decisions should include FMCSA verification, insurance confirmation, factoring approval, broker credit, paperwork, and common sense.
The Carrier Verification Report is built to be practical. Each section answers a different risk question.
Shows public identity details such as legal name, DBA, USDOT, MC / docket, city, state, phone, email, physical address, mailing address, MCS-150 date, power units, and drivers.
Shows whether the public record indicates active or questionable authority. Any not authorized, inactive, revoked, or unclear authority should be reviewed directly.
Shows insurance-related indicators returned from public data. Insurance should always be verified directly before dispatching, onboarding, or releasing sensitive documents.
Summarizes inspections, violations, OOS count, top BASIC category, severity totals, time weight, and vehicle OOS rate when available.
Breaks down each violation with severity, time weight, OOS weight, total impact, estimated fall-off date, and corrective coaching guidance.
Gives quick review notes so users can understand whether the public record looks clean, needs review, or requires direct verification.
The score runs from 1.0 to 10.0. Higher scores usually mean stronger public indicators. Lower scores mean more caution and direct verification are needed.
The score starts from a strong baseline and then adjusts up or down using public-data indicators. It is designed to help identify what needs review, not to replace human judgment.
The report does not treat every violation equally. Severity, time weight, OOS weight, and total severity help explain how much the violation may affect the public profile.
Usually lower severity, older, or no OOS weight shown. Still document and coach when needed.
Medium severity or mid-window impact. Carrier should correct the issue and improve process control.
Higher severity, newer impact, OOS weight, or higher total impact. Treat as priority coaching.
OOS violations are serious because the vehicle, driver, or operation may have been placed out of service.
SMS violations generally remain visible inside the public 24-month review window. The report estimates when each violation may age out of that window.
Green does not mean the violation was good. It means the violation is closer to aging out of the 24-month SMS window. A serious violation should still be reviewed, even if it is close to falling off.
Recent violations matter more than older violations because they better reflect current behavior.
Highest impact. Recent violations and recent OOS events are weighted heavily.
Moderate impact. These violations still matter, but less than the newest violations.
Reduced impact. The issue still appears in coaching review, but carries less weight.
Lowest remaining impact. These violations are closer to leaving the public SMS review window.
The report is built to help carriers improve their daily routine, not just look up records.
Focus on tires, brakes, ABS, lights, wheel seals, leaks, hood latches, body securement, and DVIR photo documentation.
Review ELD logs, edits, duty status, supporting documents, available hours, and driver log-certification habits before dispatch.
Coach speed, following distance, lane control, distracted driving, parking decisions, and defensive driving habits.
Review CDL status, medical card, driver qualification file, required documents, and driver onboarding controls.
Public records help, but fraud prevention also requires identity verification and business judgment.
The DispatchHQ Carrier Confidence Index is an informational screening and coaching aid based on available public-data indicators. It is not an official FMCSA score, safety rating, approval, certification, endorsement, insurance decision, or guarantee. Public data can be incomplete, delayed, corrected, or unavailable. Always verify directly with official FMCSA sources, insurance filings, broker credit systems, factoring approval, rate confirmations, and business paperwork before making a decision.
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